Tracking Mileage from the Trip Log

Track business mileage along with destinations, reasons for the trip, and the vehicle driven in the Trip Log. A per-mile rate can be entered to allow Boulevard to calculate the total deduction based on the rate entered and the total number of miles for a specified time period for a particular vehicle or all vehicles.

Access the Trip Log from the Business Tools menu, select Trip Log (or from the Reports - Tools group on the main toolbar click  Trip Log).

Create a New or Memorized Trip Entry

1. Click  to create a new entry, or if using a previously saved trip, double-click the desired trip from the Memorized section in the sidebar.
2. Add the vehicle if it is the first time being added, or choose a previously used vehicle from the drop-down list.
3. Enter the Date, and Begin odometer and End odometer reading.
4. In the grid area of the Trip Details form, for each segment of the trip, add the Destination and Reason for trip.
5. To memorize the entire trip for future use, before saving the form, from the Memorize section, select the Memorize this Trip checkbox, then in the Description field, enter a name for this trip.
6. When finished, click   OK   to save and close the form.

Rename or Delete a Memorized Trip

From the lower-left corner of the Trip Log, click Memorized.

• To rename a memorized trip, right-click on the memorized trip, then select Rename. When finished, click  OK  .
• To delete a memorized trip, right-click on the memorized trip, then select Delete. Click  Yes  to confirm.

Note: Memorized trips cannot be edited. Instead, delete the trip then when creating a new trip entry, select Memorize this Trip.

Edit Vehicles, Destinations, or Reason for the trip

1. Click  to create a new entry.
2. From the lower left-hand corner of the form, click Edit List, then choose either Vehicles, Destinations, or Reasons.
3. When finished making changes, click  OK to save and close the Memorized List form.
4. To close the Trip Details form without adding a new entry, click the X.

Print the Log

1. From the Filter sidebar, in the Date Range field click ... and select a pre-defined range or choose Custom... to enter a custom range.
2. From the Vehicle drop-down list, choose a vehicle (or leave the default <All Vehicles> selected).
3. From the toolbar, click , then from the preview window, click  to print (or  to export as a pdf).
4. After printing, from the toolbar, click to clear any filters you have set.

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Additional Information:

• If multiple vehicles are used, set one as default by clicking  Settings from the lower, left-hand corner of the Trip Log, then select the desired vehicle from the options listed.